BELLEVUE UNITED FC

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Bellevue United FC (the Club) is committed to providing high-quality soccer programs for all participants. This refund policy is intended to clearly outline the financial obligations of families and to protect the Club against unwarranted chargebacks or disputes regarding payments. By registering for any of the Club’s programs, families / responsible parties acknowledge and agree to the terms outlined in this policy. 

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This policy applies to all programs, activities, and partnerships under the Bellevue United FC  umbrella, including but not limited to: 

• BUFC-operated teams and programs (i.e. Bellevue Youth Soccer, Newport Youth Soccer, Juniors, BUFC Select, etc.) 

• BUFC-affiliated partners, joint ventures, and camps (i.e., Bellevue Soccer Camps) 

• XL  Soccer

• any other authorized initiatives 

This policy also governs any instance in which the Club serves as the processing entity for payments on behalf of itself, its partners, affiliates, or joint ventures. 

 

1 - Nonrefundable Deposit 

Most of the Club’s programs require a nonrefundable deposit, which varies depending on the cost of the program and other factors. 

The nonrefundable deposit secures the player's placement on a team or within a specific program and is required regardless of payment method. 

This deposit covers administrative costs, facility fees, coaching expenses, and other operational commitments. 

 

2 - Payment Plans & Subscription Agreements 

Families who opt for a payment plan or subscription installment plan must understand that this is a promise to pay the full amount of the agreed fees. 

If a player or family elects to stop playing or transfer to another club, they remain obligated to fulfill the full financial obligation outlined in their registration agreement. 

 

The Club will not approve any player transfers to another club if there is an outstanding balance on the player's account or for any other family member associated with the same account. 

Failure to complete payment may result in collections activity and/or suspension from future participation in Club programs. 

 

3 - Limited Refund Exceptions 

The Club understands that certain circumstances may warrant a refund. Refunds are available only under the following conditions: 

1. Relocation: If a family moves more than 100 miles away from the Club’s primary location, a prorated refund may be considered. 

2. Season-Ending Injury: If a player suffers a season-ending injury that prevents further participation, a prorated refund may be issued for the unplayed portion of the season, less applicable administrative fees. A physician’s note will be required for verification. 

3. Other Hardship Requests: The Club may, at its sole discretion, consider additional refund requests on a case-by-case basis, but approval is not guaranteed. 

 

4 - No Refunds for Voluntary Withdrawal or Program Dissatisfaction 

Refunds will not be issued for families who voluntarily withdraw from a program for personal reasons, schedule conflicts, dissatisfaction with team placement, coaching assignments, playing time, or other discretionary concerns. 

The Club makes no guarantees regarding coaching assignments, competition levels, or team placement. 

 

Once a player has committed to a program and participated in any training, match, or Club event, refund requests will not be considered unless they meet the exceptions stated in Section 3. 

 

Disputes & Chargebacks 

By registering for a Club program, families agree that all payments are final, and disputes should be handled directly with the Club rather than through financial institutions. 

If a family initiates a chargeback through a credit card or ACH dispute without prior discussion with the Club, the Club reserves the right to: 

• Pursue the balance due through collections. 

• Suspend the player and any affiliated family members from Club activities until payment is resolved. 

• Deny future registration for any programs. 

The Club will provide proof of this policy, signed agreements, and participation records to dispute chargebacks with financial institutions. ​​​​​​​​​​​